HR/Safeguarding Officer

Ensure the implementation of HR and safeguarding policies and procedures in alignment with humanitarian standards, and to support the creation of a safe and inclusive work environment that respects the dignity of all staff and beneficiaries.

             Flow-up Project Reports:

-            Follow-up receiving the monthly staff reports, monthly attendance reports, and monthly updates.

-            Audit the received reports and provide the finance department with them periodically.

-            Prepare and follow-up the contracts and the monthly attendance reports and all the required documents for project staff.

-            Maintain all the documents which are related to the project.

-            Maintain the employee documents:

-            Maintain updated copies of staff documentation including national ID, and educational certificates.

-            Follow-up on receiving training course certificates from employees.

             Administrative Work:

-            Follow-up hiring process,

-            Follow-up the SGK registration prosses.

-            Assist in organizing staff training sessions, workshops, and activities.

-            Prepare the purchase orders required by the HR department.

-            Coordination and follow-up the internal and external Training courses for employees.

-            Any other related tasks assigned by the direct manager.

              Safeguarding:

-            Support staff to sign the Organization’s Code of Conduct, CSG and PSEA papers.

-            Provide awareness-raising sessions on SEA & CSG for all staff and other personnel in the Organization on a regular basis, including for newcomers.

-            Ensure that procedures to guard against the hiring of persons who have a record of SEA & CSG offenses are put in place and applied.

-            Work with human resources personnel to include PSEA content in staff inductions, including all contractors, consultants, temporary staff, and casual laborers.

-            Receive complaints, reports, and questions about alleged acts of sexual exploitation and abuse and child safeguarding committed by the organization’s personnel

-            Take appropriate measures to ensure safety and confidentiality for all reported CSG/SEA issues.

-            Provide a capacity building to all SR members about PSEA/CSG guidance and support in the development of awareness-raising, sensitization, communication, and training                  resources.

-            Track all GSG and PSEA-related activities for the Organization and ensure that all information on PSEA- GSGa nd related activities are shared with relevant persons in the                      Organization (trainings, complaints, and procedures).

Academic Qualifications:      

Bachelor’s degree in administrative or any relevant area.

Requirements:

•  Minimum 2 years of experience in the HR and safeguarding field.
•  High skills in using Office programs (Word, Excel, PowerPoint ...)
•  Experience with ERP systems (e.g., Odoo) is highly preferred.
•  Fluently in English languages spoken and written.

Skills

•  Ability to learn.
• Great attention to detail.
• Strong communication and interpersonal and email writing skill.
•  Ability to work under pressure.
• Ability to work in a team.
•  High organizational and time-management skills.
• Confidentiality in dealing with employee information.
• High analytical and reporting skills.
• Ability to maintain confidentiality.